The system can
Easily adapt to any organised parent event
Experience the ultimate convenience with our integrated Parent Event Management System (PEMS)! Add the module to your ReachMoreParents package to effortlessly set up and manage parent events and bookings for face-to-face parents’ evenings from within the ReachMoreParents platform. Parents/carers can conveniently secure appointments through their intuitive parent app, and teachers can easily view their bookings and add/amend as necessary. Streamlining the process for everyone involved!
The Parent Event Management System (PEMS) can adapt to any organised parent event including:
- Parents Evening
- Class workshops
Key features
- Just one system to securely log in to. Parents can find everything they need within the app.
- Set notification frequency and targeted chasing for parents who haven’t booked yet.
- Reporting on event success, bookings and attendance, so that you can make informed strategic decisions when it comes to your next event.
- During the booking process parents don’t need to try to remember the time of each appointment or juggle the appointments to get them close together. We will do that for them to keep things simple
- All of the appointments are readily available in the app instead of digging through emails! And all carers with parental responsibility can see appointments regardless of who booked them, helpful for split families.
- Help handle complex family situations using our ‘Parents Require Separate Appointments’ flag.
- Automatically pull in SEND code data for students to easily create appointments based on SEND code, no need to create custom groups for this.
Using the system for parents evening management
PEMS can also be used as a great way for schools to organise parents' evenings. The system will smartly book parent’s meetings for times close together within the parent’s selected availability window.
Time-saving benefits for teachers
- Schedule your own availability and rest breaks.
- Add notes ahead of time to refer to during the appointment.
- Pre-book appointments.
- Create custom appointments outside of the event’s schedule.
- Mark attendance on the evening.
- Add notes to appointments for internal use, useful for covering absence.
Valuable organisation tool for school admins
- Automatic scheduling. The system will automatically book appointments based on the teachers that the parents want to see, and the time window that the parents have selected.
- Limit the number of appointments per child, for schools that have limited capacity.
- The system also accounts for split family situations. The system can book meetings with specific parents/carers at different times.
- Automated reminders for parents/carers who haven’t booked an appointment yet.
- You can set a minimum time gap between appointments for parents if the meetings are physically close together in one hall, or spread out across the school, giving parents plenty of time to talk between meetings.
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Efficient experience for parents/carers
- Parents/carers only need to log in to one system to view and manage their parents evening schedule within the app.
- Choose appointment times that suit the schedule for multiple parents/carers.
- Reminders of their own appointment times.
- Ensure that children can’t screen their own appointments.
- Schedule the booking window so that all parents/carers get equal opportunity to book appointments.
- Parents/carers can add notes to the appointment bookings for potential topics they may want to discuss, giving teachers a heads-up beforehand.
- All parents/carers who can view their child’s data can view the appointments, ensuring everyone involved is aware of the schedule.
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Simple, powerful communications
Parents Event Management will help to reduce time spent on admin tasks
- Parents/carers can cancel and reschedule their own appointments up until the booking window is closed, saving admin time for school staff.
- Fewer phone calls home, chasing parents/carers and dealing with queries.
- Overview of what’s booked in, so issues can be identified in advance.
- Summary of key information such as:
- Number of appointments booked
- Remaining appointments
- Percentage of students with/without an appointment
- Total attendance
- Teachers can create joint appointments with multiple teachers.
- If a teacher is unable to hold the event, other staff can cancel their appointments, and all parents/carers affected will be notified via the app.
- Customise appointment lengths for different subject groups e.g. make a SENCO appointment 15 minutes and a class teacher appointment 10 minutes.
Where and how can you get the Parents Event Management System?
It can be easily added to your ReachMoreParents package. Students and their parents/carers can access the parent app, which is available to download from the App Store and Google Play.
Once a school has signed up to ReachMoreParents, we will work with you to roll it out to parents/carers.
Why buy the additional PEMS system?
When you add the Parents Event Management module to your ReachMoreParents package you are making things easier for your staff and parents.
The automated MIS data syncs are already hooked up to the ReachMoreParents platform which removes the need to manually import before creating an event like other systems. You can be assured that you are creating an event with the most up-to-date data.
Parents/carers only need to remember one login to access all admin for their child’s school, and teachers can organise everything within the ReachMoreParents platform. This will encourage parental uptake of the app with just one source of information for everything they need.
Make things simple, choose one app for everything!